How We Helped GTO Tourism Transform Their Microsoft Teams Meeting Experience
From Fragmented PC Meetings to a Seamless Microsoft Teams Room
GTO Tourism, a leading marketing and PR agency within the travel industry, relies heavily on Microsoft Teams to connect with stakeholders and clients across the globe.
However, their meeting experience was far from ideal.
Like many growing businesses, GTO Tourism had been running meetings simply from a standard PC setup. While this worked initially, it quickly became a limitation as their team and meeting requirements expanded.
The Challenge: A Poor Meeting Experience Holding Them Back
GTO Tourism regularly hosted meetings with international clients, often with three to four team members gathered around a single PC.
This created several challenges:
Cramped collaboration – multiple people trying to engage from one device
Poor camera angles – remote participants struggled to clearly see attendees
Weak audio performance – voices were inconsistent and difficult to hear
Unprofessional experience – not reflective of a leading PR agency
Fragmented workflow – meetings relied on manual logins, cables, and inconsistent setups
With global clients on the other end of these calls, the experience simply didn’t match the level of professionalism GTO Tourism is known for.
The Requirement: Fast Turnaround for a Critical Meeting
Timing was critical.
GTO Tourism needed a reliable, professional Microsoft Teams Room solution installed within five days to support an important upcoming meeting with international stakeholders.
Speed, simplicity, and reliability were non-negotiable.
The Solution: Yealink A40 + CTP25 + LG Display
Sydney AV Technologies designed and deployed a purpose-built Microsoft Teams Room solution to completely transform their meeting experience.
Installed Solution:
Yealink A40 MeetingBar (All-in-one Teams Rooms system)
Yealink CTP25 Touch Panel (One-touch meeting control)
LG Commercial Display (High-quality visual clarity)
This combination delivered a fully integrated meeting room designed specifically for Teams—removing the need for PCs, cables, or manual setup.
Rapid Deployment: Delivered Ahead of Schedule
Understanding the urgency, our team prioritised the project and delivered:
✅ Installation completed one day ahead of schedule✅ Full system deployment completed within just 4 hours✅ Fully tested and operational before the critical meeting
This ensured zero risk to GTO Tourism’s upcoming international engagement.
The Result: A Professional, Frictionless Meeting Experience
The transformation was immediate.
Before:
Teams meetings run from a single PC
Limited visibility and poor audio
Manual setup and inconsistent performance
After:
One-touch join via Teams Rooms
Wide-angle camera capturing the whole room
Crystal-clear audio for all participants
Professional, client-ready experience
No cables, no setup—just walk in and meet
GTO Tourism can now confidently host meetings with clients anywhere in the world, knowing the experience reflects their brand.
Why This Matters for Sydney Businesses
This is a common scenario we see across Sydney businesses:
Teams meetings run from laptops or PCs
Poor audio and camera experiences
Frustration for both in-room and remote participants
A properly designed Microsoft Teams Room eliminates these issues entirely.
Why Sydney AV Technologies
At Sydney AV Technologies, we specialise in Microsoft Teams Rooms solutions for Sydney businesses.
We focus on:
Fast deployment and minimal disruption
Simple, easy-to-use meeting room technology
High-quality Yealink, Poly, and Teams-certified solutions
Designing rooms that actually work in real-world use
Looking to Upgrade Your Meeting Rooms?
If your business is still running meetings from a laptop or PC, it may be time to upgrade.
A professionally designed Teams Room can dramatically improve:
Meeting quality
Team collaboration
Client experience
Productivity
📍 Sydney AV Technologies
Making Microsoft Teams Rooms simple for Sydney businesses
👉 Contact us today to transform your meeting spaces.
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