From Desk-Based Calls to a Professional 10-Person Teams Meeting Room: How Sydney AV Technologies Helped Lendus
As businesses grow, the way teams communicate needs to grow with them.
For Lendus, online meetings were previously conducted from individual desks. Even when two or more employees were joining the same meeting from the office, staff often remained at separate workstations using individual laptops, cameras, microphones and speakers.
This approach may have worked for one-to-one conversations, but it was not ideal for larger discussions, customer meetings or collaborative sessions. Multiple people joining from the same office could create an awkward experience, with limited camera coverage, inconsistent audio and difficulty holding a natural group conversation.
Lendus needed its first dedicated meeting room, one that would give employees a professional, simple and reliable way to meet with customers, partners and colleagues.
Sydney AV Technologies designed and installed a complete Microsoft Teams meeting room solution featuring a 75-inch Samsung commercial display and a Yealink A50-031 all-in-one meeting room system.
The result is a professional meeting space that now accommodates up to 10 people, with high-quality video, clear audio and a much more natural collaborative experience.
The Challenge: Group Meetings Were Still Happening at Individual Desks
Before the meeting room was installed, Lendus employees relied primarily on their individual workstations for video meetings.
This meant that even when several employees in the same office needed to participate in one meeting, they could still be joining separately from nearby desks.
That situation can create several challenges:
Multiple microphones picking up the same conversation
Audio feedback and echo
Participants speaking over one another
Limited camera framing
Difficulty seeing shared content
An inconsistent experience for remote participants
Less natural communication between colleagues in the office
No dedicated environment for important customer or team meetings
Instead of bringing people together, the technology could keep participants separated at their desks.
Lendus needed a shared space where employees could sit together, communicate naturally and connect professionally with remote participants.
Designing Lendus’ First Dedicated Teams Meeting Room
Sydney AV Technologies worked with Lendus to create a meeting room designed specifically for group collaboration.
The objective was clear: deliver a room that could comfortably seat up to 10 people while remaining simple enough for employees to use without complicated setup processes.
The completed solution included:
A 75-inch Samsung commercial display
A Yealink A50-031 all-in-one meeting room bar
A dedicated Yealink room controller
Professional mounting and installation
Microsoft Teams room configuration
Camera, microphone and speaker commissioning
Cable management
Room testing
User training
Rather than combining a consumer television, external webcam, separate speakerphone and desktop computer, the new room uses commercial-grade technology designed for shared workplace collaboration.
A 75-Inch Samsung Commercial Display
A large display is essential in a meeting room designed for up to 10 participants.
The 75-inch Samsung commercial display gives employees a clear view of remote attendees, shared presentations, spreadsheets and other meeting content from around the table.
A commercial display is also a more appropriate choice for a business meeting room than a standard consumer television. It is designed for professional use and creates a cleaner, more consistent presentation for employees, customers and external meeting participants.
The larger screen helps the room feel more inclusive. Instead of several employees gathering around a small laptop, everyone can view the meeting and its shared content comfortably from their seat.
The Yealink A50-031 All-in-One Meeting Room System
At the centre of the new room is the Yealink A50-031, an all-in-one meeting room solution designed for medium-to-large collaboration spaces.
The Yealink A50 brings the room’s video, audio and Microsoft Teams experience together in one integrated system.
This gives Lendus a cleaner and more professional installation, without requiring employees to understand how multiple separate devices connect or interact.
The system provides:
Professional camera coverage for the meeting table
Clear microphone pickup for group conversations
Integrated speakers for remote participant audio
Intelligent video functionality
A dedicated Microsoft Teams meeting interface
Simple control through the room’s touch panel
A consistent experience for different users
Reduced dependence on individual laptops and desk equipment
The room is designed so employees can focus on the conversation rather than the technology supporting it.
Bringing Up to 10 People Together
The most important improvement is not simply the equipment installed on the wall. It is the way the room changes how employees can work together.
Lendus now has a dedicated meeting room that accommodates up to 10 people around one table.
Instead of joining separately from individual desks, employees can enter the room together and participate as one group. Remote attendees can see and hear the room more clearly, while in-room participants can communicate naturally without relying on multiple laptops.
This creates a better experience for:
Internal team meetings
Customer presentations
Sales discussions
Project reviews
Supplier meetings
Training sessions
Hybrid collaboration
Management discussions
The meeting room has become a shared business resource rather than simply a collection of video-conferencing equipment.
Better Video for Remote Participants
Professional camera coverage is especially important in a larger room.
A basic laptop camera is designed primarily to capture one person seated directly in front of the screen. It is not intended to frame a group of people positioned around a meeting table.
The Yealink A50-031 provides a far more suitable video experience for a 10-person room. Remote participants can engage with the group rather than seeing a narrow laptop-camera view of only one or two people.
This helps create a more balanced hybrid meeting, where remote participants can follow the discussion and remain connected to what is happening inside the room.
Clearer Audio Across the Meeting Table
Audio quality is often more important than video quality in a business meeting.
If remote participants cannot clearly hear the people speaking in the room, communication quickly becomes tiring and unproductive.
The Yealink A50-031 gives Lendus an integrated audio system designed for group conversations. In-room participants no longer need to depend on a laptop microphone positioned at one end of the table.
The improved microphone pickup and speaker performance help conversations flow more naturally between the meeting room and remote attendees.
Employees can speak from their seats without gathering around a laptop or passing a separate microphone between participants.
A Simpler Microsoft Teams Experience
Technology adoption depends heavily on simplicity.
If employees find a meeting room confusing, they may avoid using it and return to joining calls from their desks. For this reason, Sydney AV Technologies designed the Lendus room around a straightforward Microsoft Teams experience.
Employees can use the dedicated room controller to access scheduled meetings and start the call without rebuilding the meeting setup each time.
This provides a more consistent process:
Enter the meeting room.
View the scheduled meeting on the room controller.
Select the meeting.
Join the call.
Begin collaborating.
There is no need for every participant to join separately from an individual workstation.
The Result: A Professional Space for Hybrid Collaboration
Lendus has moved from conducting group meetings at individual desks to using a purpose-built meeting room that seats up to 10 people.
The new room provides:
A professional environment for customer and internal meetings
A large 75-inch display for remote participants and shared content
High-quality group video
Clearer room audio
A consistent Microsoft Teams experience
A cleaner installation with fewer separate components
More natural collaboration between employees
A better experience for people joining remotely
Less dependence on individual desk setups
Most importantly, Lendus now has a meeting room that supports the way the team wants to work.
Employees can come together in one space, communicate naturally and engage with remote participants through professional video and audio technology.
More Than an Equipment Installation
Sydney AV Technologies did not simply mount a display and connect a video bar.
The project involved creating Lendus’ first complete meeting room environment, including equipment selection, installation, configuration, testing and user readiness.
Every component was selected to work as part of one system.
The Samsung commercial display provides the visual experience. The Yealink A50-031 manages the room’s video and audio. The dedicated controller gives employees a simple way to access their Microsoft Teams meetings.
Together, these elements create a room that is easier to use and better suited to professional collaboration.
Meeting Room Technology Made Easy
The Lendus project demonstrates what is possible when meeting room technology is designed around the people using it.
Before the upgrade, employees were joining group meetings from separate desks. Today, Lendus has a dedicated 10-person meeting room with outstanding video and audio quality.
It is a significant step forward for collaboration, customer communication and the overall workplace experience.
Sydney AV Technologies specialises in designing professional Microsoft Teams meeting rooms for businesses across Sydney. From small huddle spaces to boardrooms and large collaboration environments, our focus is always the same: making meeting room technology simple, reliable and easy to use.
Meetings that work. First time. Every time.
Is Your Team Still Joining Group Meetings From Individual Desks?
If several employees are regularly joining the same online meeting from separate workstations, it may be time to create a dedicated meeting space.
Sydney AV Technologies can design a Microsoft Teams room around your available space, seating capacity and collaboration requirements.
Book a Meeting Room Technology Review
Create a professional meeting room where your employees can collaborate together and communicate confidently with customers, colleagues and remote participants.
Comments